Whitby Minor Hockey Association

2013-2014 Moving to Whitby Guide

If you are moving to Whitby and want your son or daughter to be eligible to attend Rep Tryouts, the following guide will provide a step by step walk through of what’s required before attending tryouts.

A word on playing rep/competitive hockey in Whitby:

Whitby is a residence restricted association, and fully abides by OMHA Regulation 3.3 governing that only confirmed residents of Whitby shall be eligible to tryout, and be rostered to a Rep team.  Rep Teams that fall under this regulation:

• Novice AE, A (White/Blue), AA, AAA through Minor Midget AE, A, AA, AAA

Other competitive teams that fall under this regulation:

• Silver Stick 6 and 7
• Minor development 6 and 7
• All Rostered selected teams

Whitby does not accept NRP/Imports (Tyke Rep/Select/Minor Development through Minor Midget).

Whitby runs on volunteers, and we are regularly swamped/inundated with residency/move in requests; please read and follow this guide closely so the experience is a positive one.

Step 1: Obtain the necessary documents:

1. Mandatory Documents
   • Copy of Birth Certificate for Player
   • Copy of Purchase or Rental Agreement (amounts can be blacked out)
   • Copy of Drivers License with new Whitby Address
   • Copy of Home Insurance with new Whitby Address
   • Copy of bills with the new Whitby address (the more the better)
   • Copy of school enrolment confirmation (citing school year): School MUST be in Whitby
   • Notary Public Affidavit in split custody circumstances, with split residence, confirming the player resides within Whitby more than 50% of the time (joint-custody). .  Note this can also be used as additional documentation in other cases.
2. Optional Documents (ensure approval)
   • Property Tax bill/statement for new Whitby Address
   • Land Title/Deed

Step 2: Scan each document individually

Note – do not come into the Whitby office and ask people to scan them for you.

Note – do not scan all documents into one big file.  Scan each as its own file/attachment.

The attachments MUST be in PDF format (the only acceptable format) and each document must be smaller than 3MB.

Step 3: Attach the individual documents in PDF format in an email TO: newresident@whitbyhockey.com

Step 4: Within 48hrs of submitting your email you will receive an email back citing “RECEIVED”

Step 5: Once you get the “RECEIVED” email from Whitby Hockey, it will take up to 7 calendar days to verify, process, upload, and get OMHA to approve documents in the Hockey Canada Registry.  At the end of that 7 day period, you will receive an email notifying you that you are now eligible to register your player to attend Rep Tryouts.

Important Note: This is an easy, straightforward and reasonably streamlined process if the requestor provides all mandatory supporting documentation, in the correct format, at the correct time. In the event one or more obligatory documents aren’t provided, no guarantee on response time exists, and it’s probable that the player will miss some/all tryouts. As with all things, the more documentation the better, so the more proof you can provide the higher the possibility of a quick approval. Finally, as per our Rules of Operation (Section 1.11), false residency claims and residency claims that cannot be substantiated will result in forfeiture of full registration fees.

2013 Residency Deadline: Friday, April 5th, 2013

Scanned copies of all necessary documents proving residency in Whitby must be received by 4:00pm on Thursday April 4th in order for a player to be eligible to attend tryouts.   Any residency requests submitted after this date cannot be guaranteed for timing.

Frequently Asked Questions:

Q. I moving to Whitby from another centre that is not part of the OMHA (GTHL, out of province, etc.) - does that make a difference?
A. Yes it does! Per OHF regulation E.99, if you are transferring from another hockey centre that is outside of the OMHA, you will also need to submit this Minor Hockey Player Transfer Form (for Residential Moves).

Q. I am thinking about moving to Whitby, but haven’t settled on a home/condo/rental.  How does this impact me?
A. Your player is not eligible to play Whitby Rep/Select/MD Hockey until you satisfy all documentation requirements outlined above.

Q. I have purchased a home/condo/rental in Whitby, but I don’t move in until after Tryouts.  Is my player eligible to skate at Tryouts?
A. Yes – as long as all of the documentation requirements outlined above have been received, the closing date does not need to be ahead of/during Tryouts.

Q. We have joint custody of our player, and one parent is in Whitby, the other is not – is my player eligible for tryouts under this circumstance?
A. As long as you can satisfy all documentation requirements above, including an affidavit that proves more than 50% of the player’s time is spent with the Whitby parent, and the player attends school in Whitby, then the player will be eligible.

Q. My purchased home in Whitby doesn’t close until after the 2013-2014 season starts (Sept) – what now?
A. As long as you provided all necessary documentation mentioned above, your player is eligible to participate in tryouts, however they cannot play in any Exhibition or League games with Whitby until your close date + 24hrs (in the event they make a rep team).

Q. Can I register before you approve my residency request?
A. No – the Hockey Canada Registry will block all activity by Whitby until such time that the residency request is processed.

Q. I don’t agree with this residency stuff and I am going to file a false move.
A. You should be aware that every Residency/Move request and all documentation is thoroughly investigated by the OMHA, and any false claim or misleading information may result in player suspension for a prolonged period of time, regardless of  association (Hockey Canada).

Q. What is the process between the WMHA and the OMHA?  I want to know more.
A. Your documents will be reviewed by the WMHA for completeness, accuracy and format.  Should they pass this preliminary review, the WMHA will upload each document to the player’s permanent member profile on the Hockey Canada Registry (HCR).  Once each document has been uploaded and accepted by this secure program, an OMHA representative will review the submission for authenticity and completeness.  The OMHA will then a)approve, b)decline, or c)investigate for possible fraud the move, and will notify the WMHA accordingly.  Once notified, the WMHA will notify the member of the decision and next steps.

Q. I am moving into Whitby but my player has no interest in Rep, Select or Silver Stick and will not be trying out for any of those teams, nor are they interested in being an affiliated player to a Rep or Select Team – what process do I follow?
A. Please follow the same process but in the title of your email add “HOUSE LEAGUE ONLY”